A fair on-call schedule that everyone can agree on.

Coordinating an on-call schedule is often a real headache. Between last-minute unavailabilities, individual preferences, and the need to ensure continuous coverage, the shared spreadsheet or endless email loop quickly shows its limits. The process is cumbersome, error-prone, and sometimes a source of tension within the team. How can you ensure the distribution of shifts is truly fair without spending hours on it?

OuiCanPlan was designed to solve this exact problem. Our tool uses artificial intelligence to survey your team in a structured and anonymous way. It then analyzes all the constraints and preferences to generate schedule proposals based on the best possible compromises, complete with a clear approval percentage. You remain in control, but you save precious time and preserve your team's peace of mind. The results are real and ad-free, and based on your colleagues' genuine availability.

In 3 simple steps

The process is designed to be as smooth as possible, for both you and your colleagues.

1. Describe your project in one sentence. As the organizer, you initiate the consultation by outlining the goal. For example: "Organize the on-call schedule for the next quarter for the department." The AI instantly generates 10 to 15 relevant questions for your team.
2. Share a unique link. You only need to share a single link with your colleagues. Everyone can respond in about two minutes, anonymously, and without ever needing to create an account. If you set a deadline, automatic reminders are sent for you.
3. Discover the schedule proposals. Once the responses are collected, our AI calculates and presents you with several schedule proposals. Each option displays an overall agreement rate, details the compromises made, and clearly flags any points that still need to be settled. You get a solid and fair foundation for discussion.

A concrete example: The radiology department's on-call rota

Imagine you are the coordinator for a department of 8 radiologists and you need to create the night and weekend on-call schedule for the upcoming quarter.

1. Your description on OuiCanPlan: "Create the night and weekend on-call schedule for the next quarter for the radiology team."

2. Questions generated by the AI: The tool might ask questions like: Which weeks are you completely unavailable (booked vacation, training)? (Hard constraint) What is the maximum number of on-call weekends you wish to work over the quarter? Do you prefer to work your on-call shifts back-to-back, or would you rather space them out as much as possible? Are there any dates where an on-call shift would be particularly convenient for you? * Would you be willing to take an on-call shift on a public holiday in exchange for another weekend off?

3. The calculated results: Once all 8 doctors have responded (anonymously), OuiCanPlan analyzes the data. The tool doesn't just show you a heap of raw answers, but concrete action plans.

• Proposal A - 88% Agreement: This plan respects everyone's vacation weeks. It distributes 3 weekends per person, except for Dr. Martin who requested a maximum of 2 (this point is clearly flagged as a compromise to discuss). It assigns Dr. Dubois the on-call shift during the Ascension Day long weekend, as she requested.
• Unresolved point: The Pentecost weekend still needs to be assigned. OuiCanPlan then suggests launching a second round with a targeted question only for those still available on that date.

With this approach, you're no longer starting from a blank slate. You have viable scenarios that respect everyone's boundaries, while identifying the best possible compromises for the group.

Spreadsheet / Email vs. OuiCanPlan

Switching methods brings tangible, everyday benefits.

With a spreadsheet or email: Information is scattered across multiple emails and file versions. Long email threads are time-consuming and hard to follow. Lack of anonymity can discourage people from expressing their true preferences. Manually compiling constraints is a source of errors and omissions. * Finding the best compromise is subjective and complex.

With OuiCanPlan: Everything is centralized on a single platform, accessible via one unique link. The consultation is asynchronous: everyone responds when it's convenient for them. Anonymity (guaranteed with 3 or more participants) encourages honest feedback and sincere answers. Schedule analysis and calculation are automatic and instantaneous. Hard constraints (unavailability) are guaranteed to be respected. Proposals are objectively ranked by agreement rate, making the final decision easier.

The complexity of on-call scheduling is often tied to the overall management of presence and absence. To delve deeper into these related topics, read our detailed article.

Whether you're a small team or a large organization, we have a solution for you. Start for free with our Simple plan (up to 10 participants). For more extensive needs, such as managing recurring schedules, adding co-organizers (up to 2 on the Personal plan, unlimited on Pro), or managing teams of up to 250 people, our paid plans are designed for you. Discover our pricing to find the right plan for you.

Frequently Asked Questions

Is the anonymity of responses truly guaranteed?

Absolutely. As soon as 3 people have participated, the responses are completely anonymous. As the organizer, you can see who has responded in order to send reminders, but you will never see individual answers. This anonymity is key to gathering sincere preferences and reducing tension.

Do participants need to create an account to respond?

No, and that's what makes participation so simple. Your team members receive a unique link, click on it, and answer the questions directly in their browser. No account needed, no app to install—just 2 minutes to give their input.

What happens if not everyone responds on time?

You have the option to set a deadline. To help you mobilize your team, OuiCanPlan automatically sends reminder emails 7 days, 3 days, and 24 hours before the deadline. This maximizes the response rate without you having to intervene manually.

What is a 'hard constraint' and how is it handled?

A hard constraint is a non-negotiable condition for a participant, such as a pre-approved week of vacation or a critical personal commitment. Our artificial intelligence treats these constraints as absolute rules: no schedule proposal will ever violate them. This is your guarantee of a realistic and workable plan.

Is it possible to manage recurring schedules, for example, every month?

Yes, this feature is available with our Personal and Pro plans. The 'recurring routines' function allows you to easily duplicate the structure of a past consultation. This lets you relaunch your on-call scheduling process every month or quarter in just a few clicks.