Schedule Your Team's Annual Reviews and Training Sessions

Coordinating schedules for annual reviews, skills assessments, or mandatory training is a time-consuming task for managers and HR departments. Juggling everyone's availability, departmental constraints, and production deadlines can quickly become a source of frustration. You lose precious time that could be dedicated to higher-value tasks: supporting and developing your employees.

OuiCanPlan was designed to free you from this mental load. Our smart tool acts as a true scheduling assistant. It doesn't just find a date; it seeks the best possible compromise by considering each participant's preferences and constraints, fairly and transparently.

In 3 Simple Steps

Radically simplify your scheduling process by following these three steps.

1. Describe your project in one sentence

1. Invite your colleagues

1. Receive clear, ranked proposals

A Concrete Example: Scheduling the Tech Team's Reviews

Let's imagine the following situation to better understand the power of the tool.

Your role: You are the manager of a 12-person technical team. Your objective: Schedule one-hour annual reviews for each team member, to be completed over the next three weeks.

The constraints are numerous: You are only available on Monday, Tuesday, and Thursday afternoons to conduct these reviews. Three developers are part-time (80%) and do not work on Wednesdays. Your lead developer has important project meetings every Thursday morning. Two people from the support team cannot be absent at the same time to ensure service continuity. * Everyone has their own personal preferences and constraints.

With OuiCanPlan:

1. You simply write in the tool: "Schedule one-hour annual reviews for my team of 12 developers over the next 3 weeks." You add your hard constraint: "Unavailable on Monday mornings, Wednesdays, Thursday mornings, and Fridays".
2. You share the generated link. The AI asks the team questions like: "What are your in-office days?", "Do you have any 2-hour slots where you are absolutely unavailable?", "Do you prefer a review at the beginning or end of the day?".
3. After a few hours (or days, depending on the deadline you set), you check the results. The AI submits Proposal 1 with 95% agreement. It has automatically placed the part-time employees' reviews on their workdays, avoided Thursday morning for the lead dev, and staggered the support team members' slots so they don't overlap. The report specifies that a slot for the 12th employee couldn't be found because their constraints conflict with yours, and it suggests 2 or 3 alternatives to propose directly to them. Relevant booking links can even be suggested to simplify the final reservation.

The result is a nearly finalized schedule, achieved effortlessly and fairly.

Spreadsheets / Messaging vs. OuiCanPlan

Beyond simple logistics, the success of these meetings depends on good preparation and a structured approach. To learn more, check out our detailed article which provides additional keys to successful reviews and training sessions.

A Solution for Every Need

Whether you manage a small team or a large department, OuiCanPlan adapts. Our Simple plan, which is free, allows you to manage up to 3 schedules per month for 10 participants. It's ideal for testing the tool or for one-off needs.

For more complex requirements, our Pro plans support up to 250 participants (with the Pro+ offer) and include unlimited co-organizers, perfect for collaboration between a manager and the HR department. Higher-tier plans also include advanced features like targeted additional questions or setting up recurring routines for your monthly check-ins. The results are real and without advertising.

Discover our plans to find the one that's right for you.

Frequently Asked Questions

How is participant anonymity guaranteed?

From three participants onwards, individual responses are aggregated and processed by our AI. As the organizer, you can see who has completed the questionnaire for follow-ups, but you never have access to any individual's detailed answers. This anonymity is essential for your employees to share their true constraints with complete confidence.

Do participants need to create an account to respond?

No, absolutely not. This is one of the key strengths of OuiCanPlan. Participants receive a link, click on it, answer the few questions generated by the AI in about two minutes, and that's it. The experience is designed to be as simple and fast as possible for them.

What happens if no perfect agreement is found?

Our AI never leaves you without a solution. If a schedule that satisfies 100% of the constraints doesn't exist, the tool will present the proposals with the highest possible agreement rate. It will precisely identify the remaining point(s) of conflict, allowing you to focus your attention only where a human decision is needed.

Can I use OuiCanPlan for other types of team events?

Yes, of course. Although this page focuses on reviews and training, OuiCanPlan is a highly versatile group scheduling tool. You can use it to organize team seminars, farewell parties, on-call schedules, complex projects, or even personal events. Simply describe your project and let the AI do the rest.

How do automatic reminders work?

When you create your plan, you can set a response deadline. If you enable this option, OuiCanPlan will automatically send a reminder email to participants who have not yet responded 7 days, 3 days, and then 24 hours before the deadline. This saves you the tedious task of manual follow-ups.