How to Choose the Right New Office Space for Your Business?

The Challenge: Reconciling Everyone's Needs Without Spending Months Choosing a new office is a strategic decision, but also a deeply human one. The workplace directly impacts the well-being, productivity, and culture of your company. The problem? Each team member has different constraints and expectations: commute time, the need for quiet or collaborative spaces, accessibility, natural light...

Trying to gather this feedback via email or in meetings quickly turns into a nightmare. Discussions drag on, information gets lost in dozens of messages, and it's hard to know what's a personal preference versus a genuine necessity. Some people don't dare to express their constraints for fear of seeming demanding. In the end, you risk making a decision based on incomplete information, leading to frustration and regret.

OuiCanPlan: Collective Decision-Making, Simplified Imagine a method that structures the conversation for you. A solution where every team member can express their real needs, simply and anonymously, in just two minutes.

OuiCanPlan is designed for exactly this. You describe your project in one sentence, and our artificial intelligence generates a series of targeted questions to explore every facet of the decision. The answers are then analyzed to present you with concrete proposals, ranked by approval rating, highlighting possible compromises and points that still need to be settled. You stay in control, but with a clear, synthetic view of the group's expectations. No more endless debates and unmanageable spreadsheets.

In 3 Steps: From Your Idea to an Action Plan Our process is designed to be fast and intuitive, for both you and your colleagues.

1. Describe your project. As the organizer, you state your objective in a single sentence. For example: "Find our new office for 30 people in the city center, staying within our budget." The AI then generates between 10 and 15 relevant questions (location, type of spaces, amenities, etc.) for you to approve.
2. Share the link. You send a single link to your team. Each participant answers the questions anonymously, in about two minutes. No account creation is necessary for them. If you set a deadline, automatic reminders are sent 7 days, 3 days, and 24 hours beforehand to ensure you get the maximum number of responses. You can see who has participated, but never their individual answers, guaranteeing honest feedback.
3. Receive ranked proposals. Once the answers are collected, our AI analyzes the data and presents you with a clear report: a ranked list of plan proposals with an approval percentage. You immediately see which options have the most support, what compromises are acceptable to the group, and which points require further discussion. The tool will never break a mandatory requirement you have set.

A Concrete Example: Choosing an Office for the "Alpha" Team Let's take a team of 40 people looking for a new office space. The organizer (the manager or HR manager) launches a consultation on OuiCanPlan.

Initial project: "Choose our future office for 40 people, available within 6 months, with a budget of €20,000 per month."

Key constraints added by the organizer: Mandatory: Wheelchair accessibility. Mandatory: Fiber optic internet connection. Important:* Less than a 15-minute walk from a subway station.

AI-generated questions sent to the team: What is the maximum daily commute time you find acceptable? Do you prefer to work in a large open-plan office, shared offices (4-6 people), or individual offices? Rank in order of importance: natural light, soundproofing, fully equipped kitchen. Would you be willing to have a slightly longer commute to have access to a gym in the building? * Which neighborhood (from a proposed list) would you prefer?

Results obtained: After all 40 team members have responded, the organizer receives a report with real, ad-free results:

• Proposal 1 - City Center (88% agreement)
• Strengths: Excellent public transport links, lots of natural light, many nearby restaurants.
• Compromise: The solution favors shared offices for 4 people, whereas 15% of the team preferred an open-plan layout. The budget is close to the maximum.
• Note: This option includes relevant booking links to specialized real estate agencies in the area.

• Proposal 2 - Northside District (72% agreement)
• Strengths: More spacious premises, quieter environment, lower budget.
• Friction point: The commute time increases for 30% of the team. Soundproofing is noted as a point to be verified.

• Unresolved point: The question of an in-house cafeteria divides the team (52%/48%). The AI suggests launching a second round of targeted questions on this specific point (available in our higher-tier plans).

Thanks to this report, the manager can focus their search on the City Center, knowing they will need to discuss the office layout with their team. The decision is informed, fast, and respectful of everyone's opinions.

Spreadsheets / Messaging vs. OuiCanPlan

With a spreadsheet or email: Manual and time-consuming process. Lack of anonymity, responses may be biased. Risk of losing information. Complex and subjective analysis and synthesis. Difficult to weigh preferences against requirements. Discussions drag on and create frustration.

With OuiCanPlan: Automated process in just a few clicks. Anonymity guaranteed (from 3 participants) for honest answers. All data is centralized and structured. The AI calculates consensus and identifies compromises. Clear distinction between hard limits and preferences. Fast, ad-free results for a stress-free decision.

Choosing a new office is a complex project with many parameters to consider. For a complete checklist of points not to forget, consult our detailed article that will guide you step by step.

A Tool That Adapts to Your Organization Whether you are a small team or a large company, OuiCanPlan adapts to your needs. Our Simple plan is free and allows you to launch up to 3 consultations per month with 10 participants. For larger projects, our Pro plans allow for up to 250 participants and an unlimited number of co-organizers to manage the decision together. Discover all the features on our plans page.

Frequently Asked Questions

How is anonymity guaranteed?

The anonymity of responses is a priority. It is automatically activated as soon as 3 people have participated in your consultation. As the organizer, you can see the list of people who have responded, but you can never associate a specific response with a particular person. This ensures frank and transparent feedback.

Do participants need to create an account?

No, absolutely not. Participants receive a simple link. One click is all it takes to access the questionnaire and respond in two minutes, without any registration or installation. Ease of access is essential to maximize the participation rate.

What happens if no solution gets unanimous agreement?

The goal of OuiCanPlan isn't to find a magic solution, but to reveal the best possible compromise. If a 100% consensus is not reached, the AI will show you the proposals that gather the most support, clearly explain the points of friction or the compromises made, and list what remains unresolved. This gives you a solid and objective basis to finalize the decision.

How many people can participate in a consultation?

Our free Simple plan allows you to include up to 10 participants. For larger needs, our Pro plans are designed for groups of up to 250 people, allowing you to consult entire departments or your whole company for major decisions.

Can I try OuiCanPlan for free?

Yes, you can start right now with the Simple plan. It's free and gives you access to the essential features for 3 plans per month with up to 10 participants. For a larger one-off need, a single plan for up to 50 participants can also be purchased for €3.99. The free Simple plan is the perfect way to test the power of the tool on an initial project.